Webinar marketing systems
wired into your CRM.
Not bolted onto Zoom.
Whether you're selling a $47 ticket or a $30,000 program, you get your own white-labeled, AI-powered webinar platform — set up for you and wired into your CRM. Registration, reminders, live or evergreen delivery, replay, post-webinar follow-up, in-webinar offers, and AI chat that sells — all one system, all tied back to your contacts. $5,000 to implement your first webinar, then $197/month to run unlimited webinars however you like.
Most webinar stacks are four tools pretending to be one.
Here's the standard webinar stack most owner-operators end up with. A standalone webinar tool runs the broadcast and the reminder emails. Your CRM has the contacts but no idea who attended. Your shopping cart processes the sale but doesn't know who watched the webinar. Your email tool runs the follow-up sequence using stale data the webinar platform doesn't share. Four tools. Four databases. Four monthly bills. And every webinar, at least one of them silently fails — usually the email reminders, occasionally the attendance tracking, sometimes the entire integration between webinar platform and cart.
By the time you reconcile the data and figure out who actually bought from the webinar versus who bought later from the email sequence versus who watched the replay and is now ghosting, the next webinar is already three days out and the cycle starts again. Most operators give up on running webinars consistently because the operational overhead crushes the upside.
It doesn't have to be four disconnected tools. One done-for-you platform, fully integrated with your CRM, runs the entire lifecycle.
One system. One database. Every webinar action tagged automatically.
What we build
- ✓Registration landing page — conversion-tested, branded to you, fast-loading
- ✓Email + SMS reminder sequence with custom timing per webinar type
- ✓Live attendance tracking and replay delivery with replay-expiry urgency
- ✓Automatic segmentation — attended live / watched replay / no-show — each gets a different follow-up
- ✓In-webinar checkout for low-ticket OR booking calendar for high-ticket
- ✓AI chat sales agent in the watch room — handles Q&A, objections, drives offer clicks
- ✓Your own white-labeled, AI-powered webinar platform — set up, branded, and hosted for you, with no separate webinar subscription to manage
What you get
- ✓One system instead of four — your webinar platform, pages, automations, and CRM all integrated, not stitched together
- ✓Every registrant, attendee, buyer, no-show properly tagged in your CRM
- ✓Replay sequences that typically recapture 30-40% of no-shows
- ✓Unlimited registrants and attendees — no per-seat charges
- ✓Recurring webinar templates so you can run weekly or monthly without rebuilding
- ✓Sales-call appointments for high-ticket walking in with full webinar context already in the CRM
- ✓30-day post-launch tuning included
Seven formats. One architecture.
Different webinar types convert different audiences. We build whichever format fits your offer — or all of them on the same platform so you can swap and test.
Live Broadcast
Fixed date and time. Your team on the stream. Highest engagement, highest conversion when the offer is right.
Like-Live
Pre-recorded but scheduled. Consistency of a live event without you being on every time.
Evergreen
Perpetual scheduling. Registrants pick the next slot. Generates leads while you sleep.
Just-in-Time
5, 10, or 15-minute instant-start sessions. Maximum show-up rate. Best for high-intent traffic.
Instant-Watch VSL
Skip the wait, watch the sales video immediately. Wraps the funnel before momentum dies.
Multi-Day Challenge
5-day or longer sessions. Compounds attendance + engagement for high-ticket programs.
Encore + Replay
Recapture no-shows. Standalone replays with expiry urgency. Often the highest ROI sequence.
The numbers that tell you what to run next.
Every webinar generates a complete dataset — visitors, registrants, attendees, completion, offer clicks, replay engagement — all tied back to the contact record in your CRM. Here's the format you read every week.
Visitors, registrants & attendees over time
Read the entire campaign at a glance — when registration is ramping, when the live event peaks attendance, and how the replay window performs after.
Attendance over session time
Live attendance curve through the broadcast. Tells you exactly when the audience drops, when they hold, and where to place the offer for maximum engagement.
Traffic, conversions & engagement
Visitors → registrants → attendees → buyers, with completion rate, average watch time, offer clicks, and full replay engagement broken out. Every metric tied back to the contact record so your sales team walks into the call already briefed.
Visitors who registered
Registrants who showed up live
Attendees who stayed to the end
How long the average attendee watched
Live engagement with the call to action
Registrants who watched the replay
Engagement on the recording
Replay attendees who took action
Built-in engagement that closes the sale.
A webinar that just plays a video and hopes for the best loses money. These are the engagement tools we wire into every watch room — they're the difference between a 0.4% close rate and a 4% close rate.
AI Chat Sales Agent
AI handles Q&A and objections in real time, trained on your offer. Drives offer clicks. Logs every conversation back to the contact in GHL.
In-Webinar Offer + Countdown
Pop-in offer card during the webinar with countdown urgency. Direct add-to-cart inside the watch room.
Polls + Q&A Capture
Polls drive engagement and segment registrants. Q&A logged to the contact record for the sales team.
Chat Simulator
Pre-scripted chat messages fire at specific moments to create the social proof of a live audience.
Replay Sequences with Expiry
24-hour, 48-hour, 72-hour replay windows. Urgency timer on the replay page. Typical 30-40% no-show recapture.
Booking Calendar Integration
High-ticket CTA routes registrants into your sales calendar with full context — they self-book, your team takes warm appointments.
The questions everyone asks.
Do I need a separate webinar tool like Zoom, WebinarJam, or GoToWebinar?
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No — the platform is included. We give you your own white-labeled, AI-powered webinar platform and set it up for you, fully integrated with your CRM. Registration, reminders, live and evergreen delivery, in-webinar offers, AI chat, replay, and follow-up all share one source of truth with your contacts — so nothing falls through the cracks, and you're not stitching four separate tools and four separate bills together every webinar.
What webinar formats do you support?
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All of them. Live (fixed date/time, your team broadcasts), like-live (pre-recorded but scheduled for consistency), evergreen (perpetual scheduling, the registrant picks the next available slot), just-in-time (5/10/15-minute instant-start sessions for high-intent traffic), instant-watch VSL funnels (skip the wait, watch immediately), multi-day virtual events and 5-day challenges, and encore replays. Same underlying architecture, different scheduling and engagement logic per format.
How does the live broadcast actually happen?
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For live events, you present through your white-labeled watch room — attendees join a branded page and you go live from your browser. For automated, evergreen, and just-in-time events, the platform runs the presentation for you 24/7. Either way, every contact action (registered, attended, didn't attend, watched replay, clicked the offer, bought) flows into your CRM automatically, so your follow-up and your sales team always have the full picture.
Can webinars sell high-ticket offers, or just low-ticket?
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Both. Low-ticket: webinar pitches a $47-$497 product, in-webinar checkout with countdown urgency, automated fulfillment, post-purchase nurture. High-ticket: webinar pitches a $3K-$30K program, the in-webinar CTA books a call into your sales calendar, the rep takes the appointment with the prospect's full webinar attendance and engagement context already loaded in the CRM. Different value ladders, same underlying system.
What about AI chat during the webinar?
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Yes. We can wire AI chat into the watch room that handles real-time Q&A, overcomes common objections, and drives offer clicks — trained specifically on your offer, your FAQs, and your typical sales conversation. Especially powerful for evergreen webinars where you're not personally on the broadcast. The AI captures the chat transcript into the contact record in GHL, so your sales team sees the conversation when they follow up.
Can we run encore webinars, multi-day challenges, or VSL funnels too?
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Yes. Encore webinars ('missed the first one? Watch the replay this Saturday') are a separate sequence we build in the same system. 5-day challenges use sequenced session attendance + completion tracking. Standalone VSL funnels gate the video behind an email capture and route based on watch progress. We've installed all three patterns for high-volume operators.
What does this cost?
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A $5,000 one-time implementation for your first webinar — we set up and integrate your white-labeled webinar platform, wire in all your integrations (CRM, calendar, email and SMS, payments), and build your registration pages with you. After that, it's $197/month for the platform itself, running unlimited live, on-demand, and evergreen webinars as you see fit. We'll map the whole thing on the strategy call.
The webinar is the moment of truth. These build the rest of the system around it.
Book a webinar build call.
We'll architect the system live on the call.
Bring your offer. We'll map the entire webinar funnel — registration through post-attendance follow-up through checkout — and tell you exactly what we'd build and what it would cost, whether you hire us or not.
Book My Webinar Build Call →